How to reduce communication errors

How to reduce communication errors

Perfect communication includes the communicative abilities of the speaker and the receiving abilities of the viewers. Often, we think more about receiving our message across that we do not dwell on what we can do to lessen the chances of communication errors. Since we can only manage our communicative skills, we should sharpen these abilities to enhance the opportunity that the listeners comprehend our message exactly.

1. Tell your listener to say again the message, particularly in telephone conversations. In telephone conversation missing signs for instance gesticulation and body movements enhance the probability of a misunderstanding.

2. Test out the perceptive of the listener. Try to stop at usual intervals in the communication and inquire if the message is useful or if they possess any further queries.

3. Sum up the most important points. While providing directions or giving a clarification, you can enhance the listener's perceptive by reiterating your main points.

4. Converse in language tailored to your spectators. You should use comprehensible language while clearing up the technical words to lay spectators.

5. Keep an eye contact with the listener. This is particularly prominent if you are conversing with somebody who lacks hearing ability. If a mediator is there, you must concentrate on the person with the disability straightforwardly.

6. Decide if somebody can talk freely on the phone. If talking about an individual issue and the listener says to you they have no queries ask him if he is unaccompanied. He may possibly wish to carry on the talk if he has seclusion.

7. Make use of perceptive language. If talking to somebody with an accent or a different form, you can accidentally offend them by inquiring them regarding their cultural background. Follow pertinent communication to acquire your message across efficiently.

8. Select the communication style which is most suitable to the situation. If you are not certain, ask some question to yourself how you want to get the communication if you were in the shoes of other person.

9. Written communication whether it is an e-mail, report, letter, presentation requires proper structure. It is very important that you use up time while preparing a written communication to think about how best to structure it. If you can not form your communication, possibilities are that it will not flow or understand as well as it could.

10. Utilize the time to plan and compose your written communications. Think the finest order of your message and the language that would work greatly.

Overcoming Fear of Public Speaking

Public speaking is one of the important skills and you must get over the fear of public speaking. Here are some tips that help you to overcome your fear.

Take deep breath before you start speaking. This relaxes your mind and body and also makes your blood pressure lower.

• Imagine that you are standing alone in front of a mirror
•  Get well prepared for your speech with full confidence. Practice it in front or your family or friends before the real presentation.
•  Keep a note or paper with you just for referring. Highlight main points of your speech with colored markers.
•  Familiarize yourself with the auditorium or room where you are going to deliver your speech.
•  If you fell nervous find a person whom you know or have friendly relation. At the same time look around the room in order to give them notion that you also pay attention to them.
•  Don't keep your hand inside your pocket while you feel nervous. Also avoid playing with your buttons as all these things cause distraction to your audience.
•  Try to speak your audience in a conversational manner. Don’t think that you are doing a hectic task.
•  Avoid foods or drinks that make you jittery.
•  If you are using any other equipment make sure that they are working properly.
•  Try to dress well it helps you to get more confidence.
•  Before you go to sleep visualize yourself giving the speech in a better way.
•  Speak more and more. The more experience you have with the public speaking the less nervous you will become.